Position Details

Job Title:     AR Assistant - Part-Time
Job Number:     18-01
Division:     Administration
Date Posted:     03/14/2018

Job Title:                 Accounts Receivable Associate – Part Time

Date Written:          March 13, 2018

Division:                  Finance Division, Accounting Department

Location:                 Elk Grove Village, IL Office

Supervisor:             Accounting Manager, Elk Grove Village, IL

FT/PT:                    Part-Time

FLSA:                     Non-Exempt



Toshiba Machine Co., America has been an Illinois corporation since 1975, and is a wholly owned subsidiary of Toshiba Machine Co., Ltd., a premier manufacturer of a variety of high-quality industrial machinery.  The principal responsibility of the Accounts Receivable Associate is to perform a variety of accounts receivable and credit & collections support functions and activities within the Company’s accounting department. 


Essential Duties:


Accounts Receivable:

·       Post daily cash receipts for customer invoices, monitor short payments, and any related payment discrepancies

·       Remote scan and deposit manual checks into bank account

·       Assist with collection of past due, outstanding invoices

·       Submit customer invoices on website portals for payment

·       Assist with distribution of invoices and statements to customers

·       Obtain customer trade and bank references for new accounts; request sales tax exemption forms as needed

·       Assist with updating master customer list and individual customer accounts, along with recording notes on the customer records

·       Assist with initiatives to electronically archive and scan documents including AR daily cash receipts from manual scans, EFT/wire transfers/lockbox, as well as scan necessary sales/use tax documents

·       Assist with tracking and sending customer correspondence to reduce/eliminate manual checks from customers and promote lockbox and wire transfers

·       Support JSox requirements and responsible for copying/filing/scanning AR Credit applications approved by Treasurer

·       Provide assistance for any A/R related requests, inquiries and issues, along with emailing invoices, W-9’s, and EFT instructions to customers as requested

·       Support the Accounting Department in special projects, ad-hoc requests, and during periods of audit

·       Responsible for pulling/copying cash support and printing invoices for all audit related requests as needed

·       Basic department support tasks including, filing, maintenance of all A/R files/labels, and other department tasks as required and requested

Any other duties and tasks, consistent with your abilities, which may be assigned.


Minimum Requirements:

  • High school diploma required, college coursework preferred.
  • 2-3 years Accounts Receivable experience
  • Excellent customer service and communication skills (both oral and written), and proven ability in developing and maintaining effective internal and external working relationships.
  • Fully competent with Microsoft Excel, Word and Office.


Working Conditions:

  • General office environment.


If you wish to submit your resume for consideration, please email to hr@toshiba-machine.com or fax to 1-847-709-7352 and reference the job number.

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